Reporting

An A&S report is required from all groups as follows:

Group	Reports due on the following dates	Send the report to
Barony (4 reports per year)	15 February 15 May 15 August 15November	Kingdom Arts & Sciences Minister Baronial Seneschal Baron & Baroness
Shire (2 reports per year)	15 February 15 May 15 August 15November	Kingdom Arts & Sciences Minister Group Seneschal
Canton (2 reports per year)	January 15 15 April 15 July 15 October	Group Seneschal Baronial Arts & Sciences Minister
College & Canton (2 reports per year)	January 15 15 April 15 July 15 October	Group Seneschal Sponsoring Group Arts & Sciences Minister

If a group does not have an A&S Officer, then the Seneschal is required to send the A&S report.

The KMoAS is also required to report to the Society AS Officer.  The KMoAS reports are due:

28 February
31 May
31 August
30 November

Form of Report

Reports do not need to be long.  There is a form (see Forms) available to make it easier - refer to Appendix 2 of the A&S Handbook.  Ideally, as the reports are circulated to their Majeties and the Laurel Council, the reports should include a brief summary of "who's doing what".

What happens if I miss a report?

If you miss a report, the KMoAS will usually contact you with a friendly reminder and ask you to get it to him / her within the week.  If you miss this report, the KMoAS is required to inform you and your Group's Seneschal.  The Seneschal is then asked to send a report, if you do not.  If no report is received, you may be suspended as Arts & Sciences Officer.  In the case of minimum report requirements not being fulfilled, the KMoAS must inform the Kingdom Seneschal and he / she will take over from there.  In the case of a Barony, this may put your Group into abeyance.

The 'one report missed rule' is mainly for larger Baronies (over 40 members), that are required to have an Arts & Sciences Officer as part of their complement.  For small BAronies, new Baronies or those not very active in Arts & Sciences, the minimum missed reports is 2.  For Shires, the minimum reporting will depend on how large the group is and how active it is in A&S.  Smaller groups, such as Cantons and Colleges, have some flexibility.

In all cases, if 3 reports are missed, the A&S Officer will be suspended.

If you have extenuating circumstances, please let the current KMoAS know ASAP, as this is taken into consideration.