Frequently Asked Questions

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     Here is list Frequently Asked Questions about the heraldic process in the Kingdom of Lochac. The majority of these are from the Cordon Rouge FAQ as created by Baron Karl Faustus von Aachen. If you have any questions you'd like answered, email Crux Australis Herald at herald AT sca.org.au and we'll try to help.

About Lochac
bullet What are Lochac's awards?
bullet Where can I find who has what awards?
bullet Does Lochac have a populace badge?
bullet Does the Queen of Lochac have a device?
bullet Who can wear a coronet or coronel and what show they wear?
  
The Registration Process
bullet Where do I send my submission?
bullet What will it cost to register my name and device?
bullet Why does it cost so much?
bullet What paperwork do I need?
bullet How long does the registration take?
bullet I've submitted my device, when can I use it?
  
Consulting
bullet Why should I bother registering my name or device?
bullet Why should I go through my local herald?
  
Voice Heraldry
bullet I'd like to do that shouting thing too. How do I start?
bullet Why do you keep making mistakes?
  
Book Heraldry
bullet How do you conflict-check a device?

What are Lochac's awards?

    Lochac's are :-

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Where can I find who has what awards?

The Canon Lore lists to whom awards have been given.

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Does Lochac have a populace badge?

    Yes, it's the same as the Kingdom device but without the crown or wreath, that is it is split into quarters, top left and bottom right quaters are blue and the other two are white, over the top of this is a red cross with four white stars that have six points.To put it herald speak (i.e. to Blazon it) - Quarterly azure and argent, on a cross gules four mullets of six points argent.

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Who can wear a coronet or coronel and what show they wear?

     Royal peers, Landed Barons/esses and Court Barons/esses are generally the only people who "can" wear coronets or coronels. There no laws that govern who can wear what, but the Lochac Regalia page has some good guidlines.

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Does the Queen of Lochac have a device?

    Yes, it's the same as the Kingdom device without the crown and the stars and laurel wreath are replaced with white roses. To put it herald speak(i.e. to Blazon it) - Quarterly azure and argent, on a cross gules four roses and in canton another all argent. This device is optional and is to be used at the Queens discrection,if the Queen decides not to use this device she is entitled to use the arms of the kingdom instead.

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Where do I send my submission?

The details of where to send you submission can be found on the cost,copies and where to send them page.

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What will it cost to register my name and device?

    The Lochac College of Heralds currently charges $20 per heraldic transaction. A transaction is the registration of a name or a device or a badge. So for most people who want to register their name and device in one go, it will be $40.

The majority of this money goes to support the College of Arms throughout the Known World, to allow the commenting process to take place. Without these funds, as well as spending their time checking devices and names for conflicts and so on, the Heralds would need to spend their own money on postage and copying.

A few notes: this being a Lochac FAQ list, all prices quoted here are in Australian dollars. You can make cheques or money orders out to SCA Inc College of Heralds, or if your local herald has a chequebook and doesn't mind helping out, you can hand over the cash and he or she can send on a cheque. Remember to offer a dollar or two extra to cover bank piracy if you do this.

Remember that this only applies to initial submissions: the first time you submit a new item, not the resubmissions that might be required if, for example, someone further up the chain of Heralds decides to return your submission for conflict or other problems. Presently in Lochac, you have three years to resubmit, starting from the date on the letter send to you to advise you of the problem. If you resubmit within this time, it's free; after that, you pay again as if it were a new submission.
Author: Karl Faustus von Aachen (with corrections by Uberto Renaldi and Anton de Stoc)

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Why does it cost so much?

    Unfortunately, there is no easy way to determine the overall cost for each submission. However, here's a rough guide to the breakdown: During my tenure, the office made a reasonable profit on the CAMeL subscriptions, mainly because I forked out personally for the 'Reflex Sand' paper I printed them on (what else should camels be on but sand? grin). The office needs to make a slight profit so as to afford the occasional large purchase such as the new O&A or a good reference book.

So, there really isn't much leeway for reducing the cost of submissions. More subscriptions to the printed version of the CAMeL might help, but as long as there's free access to the Web version this is unlikely to occur.

The introduction of the 3-year time limit on free resubmissions will also help, but not much as most people already resubmit within this time.

Besides, for something that gets protected for it's owner forever, I think $20 per registration is a pretty damn good deal! Especially if at the end they also get a piece of artwork (their award scroll) which might cost $100s if commissioned from a professional commercial artist.

Author: Uberto Renaldi

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What paperwork do I need?

    To register a name, you need to give your local herald three copies of the name form and all documentation, including the title page of each book referenced. These are distributed as follows: one copy to your local herald, one to Crux Australis Principal Herald in Lochac, and one to the Laurel King of Arms.

To register a device or badge, you need to give your local herald five copies of the device or badge form with your device coloured in, and one copy with the device in black and white outline. These are distributed as follows: one copy to your local herald, one copy to Crux, two colour and one black and white outline copy to Laurel, and one copy to the scribes for their records.

Some important notes: you must not use pencils, crayons or colour printers, whether inkjet or laser, to produce your colour copies. The previous Crux Australis Herald accepted quality colour photocopies on a case- by-case basis, but the new Crux is under no obligation to follow suit, and at the time of writing he has not made a statement on the matter. You should use textas ("markers" if you're American), and the absolute best are the Crayola Classic markers you can find at most good stationery stores. Do your black and white outline copy first, using solid but not excessively thick lines. Don't do the hatching you sometimes see in mundane heraldry books; this defeats the whole purpose of the outline copy. It is understood in Lochac that you should fill in the black parts, if any, of your design, but don't shade in any of the colours. Once you've got the outline copy done, fill out the rest of the details on the device or badge form, then photocopy it on a good quality black and white photocopier, and colour in the five colour copies with textas.

You can ask your local herald for a copy of the name, device and badge forms, or you can go to Crux's submission forms page.

Remember, it's always a good idea to make an extra copy of everything and keep them yourself. That way, if the herald's house burns down or he or she goes mad, you don't have to start from scratch to resubmit.

Author: Karl Faustus von Aachen

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How long does the registration take?

    Registering a name and device can take about six months minimum, and often much longer. It depends on many factors. The process goes something like this:

You start by approaching your local herald, bringing with you whatever ideas and documentation you may have. Don't worry if you don't have any -- heralds love working with their clients to make up something really spiffy. If you have any books or web site URLs that might help, bring them, but be aware that your herald may be wary of some documentation. A book with a title like 1001 Faerie And Elf Names For Your New Baby by Ms Crystal Moonchild will not carry the same weight as, for example, Elizabeth G Withycombe's Oxford Dictionary Of English Christian Names!

Once you and your herald have worked out a suitable name and device, it's usually a good idea to take them both away, pin copies to your cubicle wall at work and your fridge at home, and live with them for a month to ensure you really do like them. While you're doing this, your herald will wisely be double- and triple- checking the new designs with the various resources available for such a purpose. With luck, by the time you've become quite convinced that this is exactly who you wish to be within the Society, your herald will have confirmed that there are indeed no problems of style or conflict, and you're ready to go.

The next step is to make the appropriate number of copies, and get the right money together (see elsewhere in this FAQ for details on these points). Hand all of these to your herald, in an unsealed A4 envelope with suitable postage to reach the Crux Australis Principal Herald in Sydney, NSW. Crux has monthly meetings, the schedule for which has not been finalised at the time of writing, but which your herald will know about. Allow a week for your herald to type up a covering letter and possibly make some last minute changes, and then the submission will be off and running.

At Crux's meeting, many submissions will be considered. Some will be returned for style problems or conflict, which usually means the herald who authorised them didn't check quite thoroughly enough, or (blush) made a silly mistake somewhere. (I would be much sterner about this if I hadn't made some truly awful mistakes in my time...) If your submission is returned, Crux will send you a polite and detailed letter explaining what you can do to fix it. As soon as you receive this, get back in touch with your herald, who will also have received news via the excellent Crux Australis Monthly Letter (CAMeL), and together you can do what needs to be done to fix it. Don't feel that you're being singled out and persecuted here! Names and devices are sometimes found to be unregisterable for the oddest of reasons, but in every case Crux and the other heralds in the College want to do everything they can to make it all better. But they care about the standard of heraldry in the Society, which is always improving, and they would rather encourage you to improve than register something that you and they might regret!

Presuming Crux approves of your name and device, they now travel on to the College of Arms, a large collection of heralds who comment on name and device submissions. There are some amazingly educated heralds in this group, but the earlier comments about wanting to do everything to make you happy still apply. Over the next four months, these heralds will discuss your submissions. Quoting the former Crux Australis Herald, Baron Uberto Renaldi, here:

The SCA-wide heraldic community is the College of Arms. Each kingdom has its own College of Heralds. The commenting period for each submission is four months ([but if the Laurel King of Arms requires it] it has another four months of commentary allowed on it). ... Laurel sets a cut-off date by which comments must be made, and formally considers the submission at their meeting about a month later. It might be worth mentioning that it usually takes a 2-3 months for the decisions from each of Laurel's meetings to be prepared and distributed, which explains why submitters can get a letter in August saying "your submission was considered at Laurel's meeting in May...".

Once Laurel has ruled, your name and device will be included in a Letter of Acceptance and Return. With luck, it will be in the Acceptance section, not the Return section! You will receive a letter from Crux informing you that your registration is successful, and from then until the end of time, they will belong exclusively to you.

If you've made multiple submissions -- usually a name and a device -- and one is returned but the other is OK, you will only need to redo the ones that didn't work. If your name is OK and your device has problems, your name will carry on up the pipeline as usual. If your device is OK but Laurel rules that your name has problems, he will form a holding name (such as John of Politarchopolis, or Jane of Lochac) and your device will be registered under that name. As described in the FAQ answer about costs, you can resubmit your name in this case free of charge within three years, and your holding name will be replaced with your new SCA name.

If all goes well, this process will take no more than ten months, and often as little as six. I submitted my own device in November of 2000 and it was registered in the LoAR of April 2001, which I heard about in June. This is about typical for the registrations I've seen. Naturally, if things seem to be taking a very long time, consult your herald and see what the holdup is. Submissions don't often go missing, but if they do it's usually possible to find them or, if worse comes to worst, resubmit them and give them a bit of a hurry-on.

Author: Karl Faustus von Aachen (with corrections by Wakeline de Foxley and Uberto Renaldi)

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I've submitted my device, when can I use it?

    While you can use your device at anytime, generally it is not adviseable to use your device until after you recieve notification that it has been registered.

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Why should I bother registering my name or device?

    It's a good question. After all, as seen elsewhere, the process of registration can take months, and cost big bucks, and it's not guaranteed to get you what you want. Why bother, when you can just paint up a banner and call yourself whatever you want and no one ever needs to know it's not official?

The usual reason you hear is "you register so that no one else can get your name and device first, and force you to stop using it". But we're in Lochac, far from the rest of the known world, with a very small population; the chances of that happening are less than the chances of me winning Crown. Forget it. There are two real reasons: a petty one and a philosophical one.

The Petty Reason
There are heralds out there. They might see your banner, or hear your name, and be sufficiently interested that they'd go look them up. When they discover they're not registered, a sufficiently narky, grumpy herald might exercise the full extent of his or her heraldic power and... politely ask you to register. Hardly sounds scary, eh? Except that you're overestimating the heraldic capacity for politeness. You can get pretty irritated with some heralds' idea of tact and diplomacy. You don't want to go there. Better to just register and put that behind you. The Philosophical Reason

We believe in honour. It's one of the things we're proud of, the way Australians are proud of being fair dinkum and the Welsh are proud of having a language with a lot of spitting in it. We identify ourselves as a Society built on an ideal. So how, exactly, does fraud fit into that, even a mild and esoteric kind of fraud? Remember, heraldry is property. People in period bore arms because they were given the right to do so. If you, in the SCA, claim that right without earning it, you're committing fraud. You're being dishonourable. Granted it's a pretty small sin, but it's still not exactly in line with the ideal.

Uberto puts it this way:
There is another reason why registration (or at least the process leading up to it) can be a good thing to do. The SCA is supposed to be about researching the middle ages; finding documentation for a name and looking at medieval heraldry may be the first (and, for some, last) taste of the kind of research that is required for the Society to maintain that authentic look and feel which enhances everything else that we do in it. If nothing else, by doing the research needed for registration most people learn something about the middle ages that they never knew -- and that has to be a positive thing.

Pragmatism
I'm not going to tell you that everyone who ever used a device or name without registering it is a dishonourable fiend. It's not so. Some people tried and failed to get their stuff past the heralds, and never tried again, often because the mere mention of heralds still makes them twitch. Me, I'm OK with heralds but I feel that way about eggplant, so who am I to cast the first stone?

But registering is worth it. It shows you've earned your place, in a very small way. You did something that a lot of people consider difficult, you paid a bit of hard-earned dosh, and you created something that, within two points of difference, has never been created before. And that's about it.

It's not much, but I happen to think it's worth it.

But then, I would say that, wouldn't I?

Author: Karl Faustus von Aachen (with suggestions and corrections from Uberto Renaldi)

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Why should I go through my local herald when I register my name or device?

    This is fairly simple, and kinda-sorta optional. In theory, you can design, research and document your name and device and send it straight up the line to the Crux Australis Herald for registration. A lot of people do that, and when your local herald is busy on other things it might be the only way. But I'd like to encourage you to include your local herald in the loop, if you can. Here's why:
  1. Your local herald may be more experienced than you at conflict checking and interpreting the rules. He or she may see something you've missed, that would otherwise lead to Crux returning your submission for further work. Even if the local herald is a rank newbie compared to you, it doesn't hurt to have them look the submission over before you send it off. As another Eric once said "Given enough eyes, all bugs are shallow".
  2. When things go haywire in the SCA, it usually helps to have backups. Knowing that your entire submission is on file with your local herald is useful when your filing cabinet burns down, or the package of submissions gets attacked by narwhals on the way overseas, or Crux gets kidnapped by aliens. Geeks call this an "offsite backup"; it's one of the rare uncontroversial Good Things.
  3. Crux expects his local heralds to do their job. If there are a lot of submissions coming from a particular group but the local herald has nothing to do with them, Crux gets suspicious, and then annoyed. You don't want to see what he looks like when he gets annoyed.

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I want to do voice heraldry! How do I start?

    Oh gods, thank you! I wish there were a hundred of you! Or at least a dozen... enough that we could work out a roster so the rest of us could have a break occasionally!

How you start is simple: you ask the herald on duty if you can get a quick bit of instruction. The herald will invariably recite some version of the above paragraph, and then throw you in the deep end by getting you to do a bit of shoutage. Don't be afraid; the herald will be right there, and if you mess up, well... you'd be amazed how much worse some of us have messed up. You're in good company.

Duty Heraldry

At a feast or revel, you will generally be making announcements, thus:

Oyez! Oyez! My Lords and my Ladies! The Feast Steward requires that the scantily-clad belly dancers currently seducing that knight over in the corner move a bit this way because he's stuck in the kitchen and he can't see! Thank you!

The important bits of this are: Field Heraldry

At a tourney, you may be asked (or volunteer!) to do some tourney heralding. There's a standard litany for most heavy tourneys, which I here reveal, but always check with the local officials -- heralds, lists, royalty -- to find out the changes. It goes like this:

Oyez! Oyez! In this bout of the Name Of Tourney here meet One Fighter (pause) and The Other Fighter (pause). My Lords/Ladies/Lord and Lady, salute the Crown! (Pause) Salute the one whose favour you bear! (Pause) Salute your honourable opponent! (Pause) Now, for honour and glory, at the Marshalls' command...

The important bits of this are: Before the round For each bout of the round Now, for each bout, follow this pattern: At the end of the round You may also be called on to make other announcements. Look to your guiding herald for this, or just wing it if there's no one there, keeping the "Duty Heraldry" suggestions in mind at all times of course!

I know this all seems complicated (I'm amazed at how long this is; I expected this to be a short entry!) but it quickly becomes second nature. Rely on your fellow heralds -- you're part of the largest single community in the SCA now! -- and you'll do OK.

And welcome!

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Why do you keep making mistakes?W

    hy do I keep stuffing up my voice heraldry, tripping over my tongue, getting names wrong, forgetting bits, muddling titles and generally making a complete dog's breakfast of it?

I'll tell you.

I make mistakes because I'm human. I'm tired, because that Small Person you see running around is an exhausting creature for all her unearthly cuteness, and I never get enough sleep. I mess up your name because there is a thousand years of culture in the SCA's period and I'm a Laurel in none of it. I forget because there are umpteen fighters in the tourney and I'm not even a big fan of heavy fighting and it all runs together after a while. I forget your titles because, to be honest, "Viscount Sir Whatsie" rolls off the tongue like gravel and no amount of clear and reasonable explanations will convince you to use a title that actually meant something in period. I screw up because in my light-headedness I thought we could do things a little differently, because after the nine godzillionth time it gets a bit repetitive. I sometimes try to be funny or try to be original because it would drive me mad if I didn't.

Or maybe... just maybe... I'm out to get you because I want you to suffer. That could be it too -- but if it were, why would I content myself with mangling your name when I could be pouring honey into your spare groin protector and leaving it near an anthill...?

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How do you conflict-check a device?

    Jump to Navigation

So you want to check a new device for conflict? It's one of the trickiest parts of being a book herald, and a lot of otherwise expert heralds throw in the yellow-and-green towel when they even get close. I used to be like that, but people like Teceangl Bach and Giles Leabrook helped me learn, and now I'm going to help you.

First, get hold of the Rules for Submissions. This is the basis of what I'm about to describe. The Basics

Consider a client's device, A, which you're comparing with an already-registered device, B. Look at section X of the RfS: Checking

This is my simple procedure for conflict checking, once you've gotten to X.4 (and not before!):
  1. Any time a client comes up with a design that isn't X.2 Simple, remind them that simple style is good style, and suggest they take a look at some real period heraldry to inspire a version that is X.2 Simple. In the words of Uberto Renaldi, Stress to them that this is not for the sake of "the heralds' rules" but rather because it will be more medieval in style that way.
  2. Using the on-line Ordinary and your experience and the experience of other heralds and the on-line precedents (starting from the most recent and moving backwards), work out an exhaustive list of what charges are and are not substantially different from the one you're checking. Ignore everything that falls into the "substantially different list".
  3. You'll be reading through all the Ordinary entries for charges that are not substantially different. Figure out, in your head, what is enough reason to discard a device. That is, what are the indicators that you have enough CDs to be clear. For example, if you're checking then you know you can have a CD for changes to the primary, and a CD for changes to the field, and a CD for secondary charges. Similarly, if you're checking , you have a CD for the field, the primary, and the removal of the secondary.
  4. Start with the "slightly different" primaries. For example, in checking against an uncharged, straight-line fess, check the charges and/or complex-line fesses first. You already have one CD for either charging or complex line, so for these, you only need to check the field. They're in alphabetical order by field, so this is the quick bit. Write down any that come close. You'll need to present these to other heralds to show you've done your job!
  5. Now look at the exactly-the-same primaries. Start by checking the same field; might as well get the bad news out of the way early. If you find any the same, you need to look carefully, counting secondaries and hoping. If you don't find any the same, you know for a fact that everything is at least one CD away. Again, write down any that come close.
  6. Everything is (or should be) written in the form, or . If you get as far as and the primary is substantially different, don't read any further on that line; it's clear. Move on. Similarly, if your device has no secondaries, as soon as you see "and a chief" or "a bordure", it's clear; move on.
  7. Read fast, but not so fast that you miss something. Each time your eye skips to a new row, you need to be certain you've discarded the previous row for a good and solid reason. Concentrate! If in doubt (and believe me, you'll still be in doubt occasionally, no matter how good you get) write it down and ask someone.
That's it; that's my conflict checking technique. Thanks to Giles who really got me over the hump from unconfident newbie to the smug bastard I am today (although one correspondent wondered if perhaps I wasn't already a smug bastard; he may have a point). Anyone who'd like to comment and refine, please do; this FAQ is a work in progress, always!

Author: Karl Faustus von Aachen (with suggestions and corrections from Blaise de Cormeilles, Uberto Renaldi and others)
This is not a corporate publication of SCA Inc and is not intended to delineate SCA policy            Last modified 11 Dec 2007 by S.Maynard