SCA Lochac
College of Heralds
SCA Lochac
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All forms are in Portable Document Format (PDF). Follow the link off the home page for free PDF viewer
software. Do not modify the forms in any way.
(Please note that the device and badge forms are the same for both individuals and branches)
If you are having trouble downloading or opening the forms and require a
hardcopy instead, please contact the Crux Australis
Herald.
For individuals, $20 per item (a name, a device or a badge - i.e. a name and a device costs $40).
All submissions from branches are free.
There is no cost for resubmitting if the returned item is resubmitted within three (3) years of the date of its most recent return.
Make payment using a cheque or money order, payable to "SCA Inc. College of
Heralds". Do not send cash in the post.
Two (2) copies of the Name form and of ALL required documentation (see below).
4 COLOUR copies and one OUTLINE copy. The colour copies should use bold, heraldically correct tinctures, preferably done with colourfast felt tip pen (e.g. Crayola Classic Colours). The use of crayon, gel pens or faint coloured pencil is not acceptable. Colour printers and colour photocopiers are also unacceptable.
The outline copy should be a line drawing with only the sable parts (if any) coloured in. Please make the lines bold to assist in scanning - I recommend that the outline version be drawn first, then copied and the copies coloured in.
Submittors are advised to make an extra set of everything for themselves, and another for their local herald's files.
Individual submittors should give their forms, accompanying documentation (if any) and payment to their nearest group herald or their consulting herald, who will check them and forward them to the Crux Australis Herald within 30 days. If this is inconvenient, submissions may be sent directly to the Crux Australis Herald.Submissions from groups should be sent directly to the Crux Australis Herald.
Name Type
If this is the name you are (or will be) mostly known by and want on any scrolls you receive, tick Primary.
The Lochac College of Heralds currently advises against the registering Alternate or Household names, but these options are also available.
Action Type
If you've never submitted a name before, or are submitting a new Alternate or Household name, tick New.
If you've previously submitted a name that was returned then tick Resubmission, and either Kingdom (if the previous name was returned by the Crux Australis Herald) or Laurel (if returned by Laurel King/Queen of Arms).
If you already have a registered name and wish to change it, tick Change.
If Laurel issued you with a Holding Name and this is a submission of your primary name, tick Change of Holding Name.
If your name was returned and you believe the reason for it's return were in error you have the right to appeal the decision. All appeals must be accompanied by additional documentation supporting the original submission.
I will not accept major changes...
Tick this box to indicate that you will allow Crux Australis or Laurel to make only minor changes to the name submitted in order to make it acceptable for registration.
I will not accept minor changes...
Tick this box to indicate that you will not allow Crux Australis or Laurel to make any changes to the name submitted - if it is subsequently deemed unacceptable for registration it will be returned for further work.
Note: if neither of the above two boxes are ticked then it is assumed that you will allow major changes to your name to be made in order to make it acceptable for registration.
If my name must be changed...
Tick the box indicating which aspect of the name is most important to you. This will assist Crux Australis and/or Laurel if they are required to make changes to the name in order to register it.
The desired gender of my name is...
Tick the box indicating which gender you think the name is or would like it to be. You are quite free to register a name that is of the opposite gender from your own.
I am interested in having my name authentic for...
So long as you allow changes to be made, the College of Arms will always attempt to modify the name submitted to make it as authentic as possible. This section is for you to specify in more detail the time and/or culture that the College should consider when doing so.
I will not allow the creation of a "holding name".
If you submit armory (a device or a badge) with this name, and the name must be returned by Laurel but the armory is acceptable, Laurel can create for you a "holding name" under which this armory is registered until you have a registered primary name.
If you do not want Laurel to do this then tick this box. Note that if your name is subsequently returned, the armory submitted with it will also be returned for lack of a registered name to associate it to.
As well as the forms, documentation is required showing that the name being submitted could plausibly have been used by someone in the Society's scope (i.e. by pre-1600 Europeans or a non-European culture they had substantial contact with).
The best documentation is from books which derive their information directly from primary sources, give the original forms in which names were recorded and the dates of their usage. As a general rule, specialist books on names (such as P.H. Reaney's "Dictionary of English Surnames") are most useful, generic history books less so, and "name your baby" type books next to useless for documentation. Web pages, with the exception of those on the official SCA heraldry page (http://www.sca.org/heraldry) are not usually considered useful documentation due to the transient nature of the World Wide Web.
When supplying documentation from any book, please provide a photocopies of the title page as well as the pages on which the supporting information appears. When supplying information from a website, a printout of the page and its full address are both required.
This is the form to be used by SCA branches when submitting the group's name or the name of an order, award, guild or heraldic title.Note that when submitting the group's name, the submission must be accompanied by "evidence of support" in the form of a petition showing that a majority of the populace and officers of the branch (or the seneschal and at least three-quarters of the other local officers) support the submission. If the group has ruling nobles (i.e. is a barony or principality) then their support must also be included on the petition.
All other requirements (as per name submissions from individuals) still apply, including the need for documentation.
Use this form for both individual and branch submissions. The group or individual must already have a registered name, a name registration in progress or a name submission accompanying a device submission. "In progress" does not mean returned and awaiting resubmission.The submitter and artist must sign the form. Leave the "Final Blazon" section blank, as this will be filled in by the Crux Australis Herald.
Please do not change the size or shape of the shield.
Note that when the submission is for a group's device/arms, the submission must be accompanied by "evidence of support" in the form of a petition showing that a majority of the populace and officers of the branch (or the seneschal and at least three-quarters of the other local officers) support the submission. If the group has ruling nobles (i.e. is a barony or principality) then their support must also be included on the petition. The petition must also include the blazon and/or a colour picture of the device.
Note also that all branch devices must feature a laurel wreath prominently in the design.
Use this form for both individual and branch submissions. Badges can be owned jointly by two individuals. The group or individual(s) must already have a registered name, a name registration in progress or a name submission accompanying a device submission. "In progress" does not mean returned and awaiting resubmission.The submitter and artist must sign the form Leave the "Final Blazon" section blank, as this will be filled in by the Crux Australis Herald.
Note: if the badge is fieldless (i.e. has no defined background colour) it must form a self-contained design.
These forms are for use by branches when they are registering or changing their name or arms. Please note the requirements stated on the forms - a majority of the active populace and officers OR the seneschal and at least two-thirds of the officers must be in favour of the submission. In branches with ruling nobles (such as baronies) the support of the ruling nobles is also required.
The submissions process is designed to allow the SCA-wide registration of names and armory. Of course, it is not necessary to submit a name, device or badge in order to use it, but the benefits of submitting and registering these are:
- to verify or imporove their authenticity,
- to minimise the chances of someone else using them (and check that no-one already is), and
- to give the College of Scribes something to put on any award scrolls you may be entitiled to.
When a submission is received by the Crux Australis Herald, it is processed at the next monthly submissions meeting where a decision is made to forward it to the SCA College of Arms, return it for further work, or pend it for administrative reasons.
If the decision is to forward it, the submission is included on a "Letter of Intent" which sent to at least 40 members of the SCA-wide College of Arms, as well as the office of Laurel King of Arms, the SCA's principal heraldic officer. Many of these members are "commenting" members, responsible for looking at every submission from each kingdom (including Lochac) and providing advice on how the submission can be improved or (if it cannot be) why it should be returned for further work by the submittor.
Four months after a Letter of Intent is sent out, it is considered at a monthly meeting by Pelican Queen of Arms and Wreath Queen of Arms (Laurel's deputies for name and amory registrations). Based on the commentary received, items on that Letter are either registered, returned for further work or (rarely) pended for another four months.
When an item is registered, returned or pended, the Crux Australis Herald will write to the submittor informing them of this. Note that due to the delay between Laurel's deputies' meetings and the official publication of their decisions it can take from 6-8 months from the time the submission was sent to Crux Australis until notification of registration or return is sent. If you submit something then hear nothing about it for 9 months, please feel free to make enquiries to the Crux Australis Herald.
| Last Modified: 26 August 2006 | Maintained by
S.Maynard |