What do I do?
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What do I do? |
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| Submissions | Forms | Cost,Copies & Where to send them | What do I do? | How Long does it take? | Where is my submission? | I need help with my submission? |
 How fill out a name
submission |
How fill out a device submission |
How fill out a badge
submission |
What do I do with the
completed forms |
How to fill in the forms
| Name Submissions |
| Use the name form for personal names and the branch name form branch submissions. |
| What the various boxes & options mean: |
| Name Type |
| If this is the name you are (or will be) mostly known by and
want on any scrolls you receive, tick Primary. The Lochac College of Heralds currently advises against the registering Alternate or Household names, but these options are also available. |
| Action Type |
| If you've never submitted a name before, or are submitting a new
Alternate or Household name, tick New. If you've previously submitted a name that was returned then tick Resubmission, and either Kingdom (if the previous name was returned by the Crux Australis Herald) or Laurel (if returned by Laurel King/Queen of Arms). If you already have a registered name and wish to change it, tick Change. If Laurel issued you with a name and this is a submission of your primary name, tick Change of Holding Name. If your name was returned and you believe the reason for it's return were in error you have the right to appeal the decision. All appeals must be accompanied by additional documentation supporting the original submission. |
| I will not accept major changes... |
| Tick this box to indicate that you will allow Crux Australis or Laurel to make only minor changes to the name submitted in order to make it acceptable for registration. |
| I will not accept minor changes... |
| Tick this box to indicate that you will not allow Crux Australis or Laurel to make any changes to the name submitted - if it is subsequently deemed unacceptable for registration it will be returned for further work. |
| Note: if neither of the above two boxes are ticked then it is assumed that you will allow major changes to your name to be made in order to make it acceptable for registration. |
| If my name must be changed... |
| Tick the box indicating which aspect of the name is most important to you. This will assist Crux Australis and/or Laurel if they are required to make changes to the name in order to register it. |
| The desired gender of my name is... |
| Tick the box indicating which gender you think the name is or would like it to be. You are quite free to register a name that is of the opposite gender from your own. |
| I am interested in having my name authentic for... |
| So long as you allow changes to be made, the College of Arms will always attempt to modify the name submitted to make it as authentic as possible. This section is for you to specify in more detail the time and/or culture that the College should consider when doing so. |
| I will not allow the creation of a "holding name". |
| If you submit armory (a device or a badge) with this name, and
the name must be returned by Laurel but the armory is acceptable, Laurel can
create for you a "holding name" under which this armory is registered until
you have a registered primary name. If you do not want Laurel to do this then tick this box. Note that if your name is subsequently returned, the armory submitted with it will also be returned for lack of a registered name to associate it to. |
| I have seen and approve… |
| All submissions must be signed by the submitter. |
| Name Documentation and Consultation Notes (attach additional sheets and documentation as needed.) |
| In this section give a brief summary of the documentaion of each name element i.e. what language it's from, what time period, what
details of where you found it - title of the book/website, author, publisher, date of publication/date site accessed, page number/URL. Include a photocopy/printout of all the relevant pages with each submission form. (N.B. If the book you use for documentation appears on the no photocopy list (http://www.sca.org/heraldry/laurel/admin.html#APPENDIX_H) or on any of the official SCA heraldry pages (http://www.sca.org/heraldry) your documentation just needs to be properly summarized.) |
| Documentation requirements |
| As well as the forms, documentation is required showing that the name being submitted could plausibly have been used by someone in the Society's scope (i.e. by pre-1600 Europeans or a non-European culture they had substantial contact with). |
| The best documentation is from books which derive their information directly from primary sources, give the original forms in which names were recorded and the dates of their usage. As a general rule, specialist books on names (such as P.H. Reaney and R.M. Wilson's "A Dictionary of English Surnames") are most useful, generic history books less so, and "name your baby" type books next to useless for documentation. Apart from the official SCA heraldry pages (http://www.sca.org/heraldry) and the Academy of Saint Gabriel(http://www.s-gabriel.org), web pages need to be evaluated as to their suitability. Some are excellent while others are worse than "name your baby" books. |
| When supplying documentation from any book, please provide photocopies of the title page
as well as the pages on which the supporting information appears. When supplying information from a website, a printout of the page and its full address are both required. However, documentation from books listed on the no photocopy list (http://www.sca.org/heraldry/laurel/admin.html#APPENDIX_H) just needs to be properly summarized, as does documentation from the official SCA heraldry page (http://www.sca.org/heraldry). |
| A proper summary of your documentation should list all sources and what those sources say about the name being documented, including dates. If you are using a report from the Academy of Saint Gabriel (http://www.s-gabriel.org) then you need to include the sources they used in your summary. |
Name submissions for SCA branches |
| This is the form to be used by SCA branches when submitting the
group's name or the name of an order, award, guild or heraldic title.
Note that when submitting the group's name, the submission must be
accompanied by "evidence of support" in the form of a petition showing that a
majority of the populace and officers of the branch (or the seneschal and at
least three-quarters of the other local officers) support the submission. If
the group has ruling nobles (i.e. is a barony or principality) then their
support must also be included on the petition. N.B A petition is not required for the registration of award names, though a letter of support from the group royalty is recomended. All other requirements (as per name submissions from individuals) still apply, including the need for documentation. |
| Device submission form |
| Use the device form for both individual and branch submissions. The
group or individual must already have a registered name, a name registration
in progress or a name submission accompanying a device submission. "In
progress" does not mean returned and awaiting resubmission.
The submitter and artist must sign the form. Please do not change the size or shape of the shield. Note that when the submission is for a group's device/arms, the submission must be accompanied by "evidence of support" in the form of a petition showing that a majority of the populace and officers of the branch (or the seneschal and at least three-quarters of the other local officers) support the submission. If the group has ruling nobles (i.e. is a barony or principality) then their support must also be included on the petition. The petition must also include the blazon and/or a colour picture of the device. Note also that all branch devices must feature a laurel wreath prominently in the design. |
| Badge submission form |
| Use the badge form for both individual and branch submissions. Badges
can be owned jointly by two individuals. The group or individual(s) must
already have a registered name, a name registration in progress or a name
submission accompanying a device submission. "In progress" does not mean
returned and awaiting resubmission.
The submitter and artist must sign the form. Note: if the badge is fieldless (i.e. has no defined background colour) it must form a self-contained design. |
| N.B. A petition is not required for the registration of a groups badges, though a letter of support from the groups royalty (or seneschal if the group has no royalty) is recomended. |
| Evidence of support forms |
| These forms are for use by branches when they are registering or changing their name or arms. Please note the requirements stated on the forms - a majority of the active populace and officers OR the seneschal and at least two-thirds of the officers must be in favour of the submission. In branches with ruling nobles (such as baronies) the support of the ruling nobles is also required. |
| What to do with the completed forms All submittors should give their forms, accompanying documentation (if any) and payment to their nearest group herald or their consulting herald, who will check them and forward them to Rocket Herald within 30 days. If this is inconvenient, submissions may be sent directly to Rocket Herald. |
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