Keeper of the Regalia 
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2.1. Keeper of Regalia |
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3.1. Crown of Lochac Regalia |
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4.1. Duties as a lesser Kingdom Officer |
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5.1. Council Attendees and duties |
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6.1. Maintenance Logs |
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7.1. Before Crown Tourney |
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8.1. Maintenance of the Crown Regalia |
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9.1. Parameters |
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10.1. New Crown Regalia |
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11.1. Crowns, Coronets, Rings and chains |
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12.1. Maintenance of Kingdom awards |
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13.1. Maintenance of website |
1) Welcome to the Keeper of Regalia Office
This handbook provides guidelines as to the duties of the Keeper of Regalia within the Kingdom of Lochac. I have added the Regalia handbook and the most used forms and information (cf appendixes) onto the Regalia website for easy access. Please remember, no office is static, and the office will change as the Kingdom evolves so these files will need to be update regularly.
This is an office that mainly requires organisational and communication
skills as well as interest in Regalia (both mundane and historical) and
in education. I have found that an hour or so a month is usually sufficient
to keep the position running and I hope that you find it is as fun and
interesting as I have.
Yours in Service
Marie de Lyon
2.1. Keeper of Regalia
The Keeper of Regalia is one of the nine Lesser Kingdom offices.
You will require:
•
SCA membership for the term of office;
•
Over 18 years of age; and
•
Not hold another Kingdom office or Seneschal position within the SCA.
Note: You do not need to be a jeweller, metal smith and/or a regalia
historian!!!
• The position is for two years, with a maximum of 4 years (or
two terms) at the pleasure of the Crown;
•
While in Office you will owe allegiance to the Crown in the performance
of your office, but it is not a requirement to swear fealty to the Crown;
•
It is not a requirement to attend Crown events; however a suitable replacement
must be arranged so that the duties of the office can be carried out;
•
The Keeper is assisted by a deputy (cf 2;2 and Kingdom Laws), listed
craftspeople (cf Appendix D Listed Craftsperson) and works closely with
the Crown, Heirs and the Council of Regalia; and
•
Good communication skills, basic organisational skills, access to the
internet, word processing and general office skills will be needed.
2.2. Keeper of Regalia Deputy
IV.7.iv. Deputies
It shall be the duty of each Greater and Lesser officer, within six months
of assuming office, to obtain a deputy capable of assuming their office
in case of emergency. (Lochac Kingdom law 27052007)
To be the Keeper of Regalia deputy you will require:
•
Hold SCA membership for the term of office;
•
Over 18 years of age; and
•
Not hold another Kingdom office or Seneschal position within the SCA.
• The deputy will assist the Keeper of Regalia with all the duties
(cf section 4) of the office during the term of their office.
•
The deputy will be conversant with all the protocols, duties and current
statue to be able too continue the Office should the Keeper of Regalia
be unable to continue.
3) The Crown Regalia of the Kingdom of Lochac
The Keeper of Regalia is in charge of the Regalia which pertains to the
Crown of Lochac. i.e. those items which are worn by the King, Queen and
the Heirs of Lochac as part of their royal duties.
•
It does not include the Regalia pertaining to the other offices (Greater
or Lesser) of the Kingdom, Peerage orders or Lesser nobility e.g. Baronies,
Shires, or Colleges.
3.1. Crown of Lochac Regalia includes the following:
a) King’s crown and travel box;
b) Queen’s crown and box;
c) Prince’s coronet and box;
d) Princess’s coronet and box;
e) King’s mantle/cloak and bag;
f) Queen’s mantle/cloak and bag;
g) King’s ring and box;
h) Queen’s ring and box;
i) King’s chain and medallion and box;
j) Queen’s chain and medallion and box;
k) Sword of State and belt, and travel box; and
l) Great Seal of State held by Provost of scribes.
Note: Images of all these items are available on the Kingdom of Lochac Regalia
web page (cf 4.3 Duties of the keeper of Regalia).
3.2. Keeper of Regalia’s Regalia
•
The Kingdom of Lochac Regalia has a badge of Office, (currently in the
process of being registered as of April 2008).
Argent Mace and key crossed, on a purpure background
(cf front cover of this handbook).
•
A medallion bearing the badge of office has been gifted to the Office,
to be worn by the Keeper of Regalia if they choose.
•
This is purely ceremonial only, and passed to each succeeding Keeper
as part of the Office Regalia.
3.3. Keeper of Regalia’s impediment
•
Kingdom of Lochac Regalia impediment are ONLY those items that directly
relate to the upkeep and maintenance of the Crown Regalia.
•
They are held either by the Keeper of Regalia OR the appropriate person/company.
•
This includes:
o Moulds for the different points of the Royal crowns;
o Moulds for the points of the Coronets;
o Designs for all items of Crown regalia;
o Designs and original masters for the Kingdom award tokens;
o Extra jewels, appropriate cleaning gear, eg silver polishing cloths,
wax (cf Appendix B);
o Surplus award tokens (held in the Kingdom token box); and
o Other items deemed by the Council of Regalia to be important to the
upkeep and maintenance of the Crown Regalia. For example, alternative
Crown regalia items (cf Section 8.2-8.4).
•
Items displaying the Kingdom device, which are gifted to the King and/or
Queen, are NOT Kingdom Regalia (cf section 10.2) or Impediment. They
are gifts to the Crown and the disposal of the items is the responsibility
of the Crown. For example, return of the item to the group or individual
donator to hold and use on the return of Royalty, or retained and used
by the Crown (e.g. consumables).
•
Items which do not display the Kingdom of Lochac device are considered
to be gifts to the King and Queen as individuals and are not Kingdom
or Regalia’s province.
3.4. Kingdom of Lochac Award tokens
•
The Kingdom award tokens currently under the Keepers of Regalia’s
care (cf Section 12 and Appendix F) include.
Armigerous:
1)The Order of the Golden Tear (Service);
2) The Order of the Golden Lily (Arts and Sciences);
3) The Order of the Rapier (Rapier);
4) The Order of the Nock (Combat and Missile Archery);
5) The Order of the Golden Sword (Heavy Fighting);
6) The Order of the Soldiers of the Kingdom (Army);
7) The Order of Prometheus (Teaching);
8) The Order of Hector (Equestrian); and
9) The Lochac Order of Grace (Courtesy).
Non-armigerous:
1) The Order of the Silver Helm (Field appearance);
2) The Order of the Pride of Lochac (Group award);
3) Le Prix Jongleur (Entertainment);
4) The Mouse Guardant (Children);
5) The Order of the Rowan (Courtesy); and
6) The Order of the Cross of Lochac (Non-Kingdom Service) .
Note: Images of all current incarnations of the Award tokens are available
on the Kingdom of Lochac Regalia web page (cf Regalia Web site).
4) Duties and responsibilities
Statement of Responsibility:
The Keeper of Regalia is responsible for the ongoing care and maintenance
of the Kingdom of Lochac Crown Regalia and for the acquisition and storage
of the Kingdom of Lochac Award tokens.
4.1 Duties as a lesser Kingdom Officer
…
As a kingdom officer, you will be responsible to the crown for carrying
out and administering the affairs of Lochac. As part of this responsibility,
you will need to seek approval of both the Crown and the Kingdom Seneschal
for any changes to the governing documents or written policies of their
office...
(Lochac Kingdom law 27052007).
This includes;
•
Written report to the Crown and the Kingdom Seneschal once per reign.
•
Remaining current with any Kingdom law changes that are relevant to Regalia,
and advising on any changes.
•
Liaising with royalty and heirs on a regular basis regards the Status
of the Crown Regalia and Lochac award tokens.
4.2. Keeper of Regalia Duties as defined by Kingdom Law
The Keeper of Regalia is charged with ensuring that the Council for Regalia
(cf below) will meet once per reign or as necessary. The regalia officer,
through the Council for Regalia, has authority regarding the purchase,
maintenance, storage and transport of the Kingdom Regalia...
(Lochac Kingdom Law 27052007).
• The Keeper of Regalia will organise a meeting of the Council
of Regalia once per reign or as necessary (cf Section 5. Council of Regalia).
•
The Keeper of regalia will discharge all duties including purchase, maintenance,
storage, transportation and maintenance as required by the Office (cf
Section 4.3) and as directed by the Council of Regalia.
4.3. Further Duties of the Keeper of Regalia
•
Organise, maintain, purchase, transport, store and educate regards the
Regalia Impediment (cf section 3.3 Keeper of Regalia Impediment);
•
Organise Transfer of Crown Regalia from one reign to the next; (cf Section
7 Transfer of regalia); including the completion and collation of Regalia
condition reports and receipts at every handover from each King, Queen,
Prince and Princess (cf Appendix A);
•
Organise usage and maintenance of all Crown Regalia as worn by the Crown
and Heirs. (cf Section 8 & 11; Care of Crown of regalia and Listed
craftsperson; and Appendix B);
•
Organise repairs to all Crown Regalia (Section 8 Care of Crown Regalia);
•
Update of Maintenance and Repair logs for all Crown regalia, including
collection and collation of Incident Reports and Quotes (cf Section 6,
regalia documentation & Appendix C) and a professional appraisal
of Regalia once every 2 years;
•
Organise the retirement of defunct regalia as directed by the Council
for Regalia; (cf Section 8.4. Retirement of Crown Regalia);
•
Organise Replacement of Crown regalia items as directed by the Crown
and Regalia council (Section 9 Replacement of Crown Regalia);
•
Organise addition of Items to Crown Regalia (Section 10 Addition of Items
too Crown Regalia.);
•
Management of the Regalia budget within the parameters set, (cf section
6 Regalia budget) and supervision of fund raising as directed by Council
of Regalia
•
Organise and maintain a list of appropriate craftspeople available across
the entire Kingdom (Section 11 Listed craftsperson guidelines and Appendix
D);
•
Organise supplies of Kingdom of Lochac Award tokens as directed by the
Crown and the Council of Regalia (cf Section 12 Kingdom Award Token guidelines);
and
•
Assist the populace with identification and appreciation of Crown regalia,
Kingdom awards and appropriate regalia for different award levels; as
for example maintenance and update of the regalia website (cf Section
13 Regalia website).
5.1. Council Attendees and duties:
•
The Council of Regalia will include the King and Queen, Keeper of Regalia,
and/or Keeper of Regalia deputy and the Kingdom Seneschal.
•
Other officers (eg exchequer), appropriate Craftsman and Heirs to the
Crown may be invited to the Council meeting.
•
The Council of Regalia meeting will review:
o Changes to the governing documents or written policies as they directly
pertain to the Crown Regalia items or the execution of this office;
o State of Crown Regalia: review of maintenance and repair logs (section
8.3);
o Crown Regalia budget (section 6.2);
o Retirement, Replacement and Addition of Crown Regalia items (section
8.4, 9 and 10);
o Additions to Regalia impediment (section 3.3);
o Current list of craftspeople (section 11, Appendix D);
o Kingdom award tokens, (Section 12); and
o Business from the Crown.
5.2. Emergency Council of Regalia’s meetings
•
An emergency meeting of the regalia council can be called at any time
at their Majesties discretion and/or under the advisement of the Keeper
of Regalia.
•
An emergency is defined as the loss or serious damage to any part of
the Crown Regalia.
•
The Council of Regalia will consist of the King and Queen, Keeper of
Regalia, and one or more members of the peerage orders and/or populace
with appropriate knowledge as deemed necessary.
•
Other officers (e.g. Exchequer), individuals and Heirs to the Crown may
also be invited to attend the Emergency Council meeting where relevant.
•
The meeting will decide:
o Extent of the damage/loss;
o Correct course of action, e.g. Loss, Repair and Replacement (temporary
and/or permanent) of the item/s;
o Any interim measures required (section 8.2, 8.3 and 9);
o Responsibility for the damage;
o Responsibility for payment; and
o Time scale for action.
•
Where practicable, all documentation will be of an electronic format
using software readily available to the public ie logs, reports, copies
of correspondence, agendas etc.
•
Signed original of Regalia receipts, condition reports, incident reports,
and quotes etc, will be scanned and retained as either a pdf or a legible
jpeg.
6.1 Maintenance logs
•
The keeper will maintain logs on all items of regalia; this will include
information as to the history of the piece, its design, its purpose,
its materials, the original artisan, cost and latest appraisal/replacement
cost, maintenance, and current location and person of responsibility.
•
The keeper will present an updated summary of each piece at the Council
of Regalia meeting to appraise regards:
o Initial worth of the item with regards repair and replacement values;
o Issues with the item regards transportation, wear and tear, maintenance
and repair; and
o Possible solutions.
6.2 Regalia Budget
•
Annual budget for Kingdom Regalia is currently set at $1000.00 per annum
and reviewed annually by the Council of Regalia and Kingdom exchequer.
•
The Keeper of Regalia will receive a cheque from the Kingdom Exchequer
in May of each year. This will be deposited in the SCA regalia bank account
[Commonwealth; account # ].
•
Cheques will be countersigned by another SCA officer as defined in SCA
law.
6.2.1. Distribution
•
The budget covers the costs of:
o Kingdom award tokens supply;
o Ongoing maintenance of Regalia and impediment including annual inspections;
o Bi-annual professional appraisal of Crown regalia;
o Transportation of Regalia; and
o Sundries e.g. stationary, postal, cleaning items.
•
The budget does not cover:
o Major repairs to Crown Regalia;
o Replacement of Crown Regalia; and
o Additions to Crown Regalia.
6.2.2. Reporting
•
The Keeper of Regalia will submit any alterations to the value of the
Crown Regalia items to the Council of Regalia and change the appropriate
documentation including Receipt proformas (Appendix A).
•
A financial summary/report will be sent to the Chancellor of the Exchequers
Deputy for Australia by the 31st of June each year, for the previous
financial year.
6.2.3. Fundraising
•
The Keeper of Regalia, under the direction of the Crown, will be responsible
for the raising of funds for Repairs, Replacement or Additions to Crown
Regalia.
•
Sources can include:
o Kingdom coffers;
o Submissions to the Baronies and Peers of Lochac;
o Auction of retired Regalia; and
o Events to specifically raise funding.
7.1. Before Crown tourney
•
3 weeks before the Crown tourney the Keeper of Regalia or deputy must
organise inspection of the principality coronets and any cleaning and
maintenance if required (section 8).
•
NB Inspections and collection of the receipts can be performed by a nominated
person/s such as the then current reigning royalty, a listed craftsperson,
a Royal peer, a member of the other peerages or other knowledgeable person.
•
Ensure that the principality travel boxes are serviceable and the information
regards the care and maintenance of the coronets is present (Cf Maintenance
and Appendix B).
•
Organise transportation of the coronets and chains to the event.
•
Organise proforma receipts and condition reports (cf Appendix A) to be
available at the event and someone to oversee this process.
7.2. Before Crown Investiture
•
4 weeks before the crown investiture, the Keeper of Regalia must ensure
that all Crown regalia (Section 3.1 Crown of Lochac Regalia) is clean
and in useable condition (Section 8 and Appendix B).
•
That the appropriate travel boxes are serviceable and that information
regards the care and maintenance protocol and gear for each piece of
regalia is in place (Section 8 and Appendix B).
•
Contact the heirs as to their intention regards the Crown Regalia they
will use for their reign.
•
Organise required Crown Regalia transportation to the event.
•
Organise regalia which will not be used, transported back to the Keeper
of Regalia and stored appropriately.
•
Where the Keeper or deputy cannot be present, another person, such as
one of the listed craftsperson’s or responsible individual with
some experience in handling the regalia i.e. royal peers, will be organised
to do the final inspection and obtain the signed receipts and condition
reports at the event.
•
Organise the Crown regalia proforma receipt and condition report (cf
appendix A) is present at the event.
•
Organise that signatures are obtained from each of the outgoing and incoming
Royalty and that the condition reports are completed and agreed upon.
this may require liaising with both royal Heralds and the Stewards of
the event.
•
Organise that the signed receipts and condition reports are returned
to the Keeper of Regalia.
7.3. Crown Tourney
•
If the Keeper of Regalia is not present, the duties are to be carried
out in the presence of the Keeper of Regalia Deputy or one of the listed
craftspeople, or a nominated royal peer, AND the current royalty.
•
On receipt of the coronets, the Keeper of Regalia or nominated individual
will organise that the Heirs complete and sign the condition reports
for each Coronet with storage box and that all parties agree on the condition
of each item.
•
The Keeper of Regalia or nominated individual will organise that the
Heirs signoff on the receipts of acknowledgement.
•
The Keeper of Regalia or nominated individuals will ensure that the Heirs
are aware of how to wear, transport and maintain the coronets.
•
The signed receipts and condition reports are to be returned to the Keeper
of Regalia.
7.4. Crown Investiture
•
If the Keeper of Regalia is not present, these duties are to be carried
out in the presence of the either the Deputy, one of the listed craftspeople
or a nominated royal peer and BOTH sets of royalty.
•
On receipt of the Crown Regalia, the Keeper of Regalia or nominated person
will organise that the Heirs complete and sign the condition reports
and that all parties agree on the condition of each item, and that this
be achieved within a reasonable period of time after the Investiture.
•
The Keeper of Regalia or nominated person will organise that the King
and the Queen sign off on the Receipts of Acknowledgement.
•
The Keeper of Regalia will ensure that the King and the Queen are aware
of how to fit, wear, transport and maintain all items of Crown Regalia.
•
The signed receipts and condition reports are to be returned to the Keeper
of Regalia.
•
The Keeper of Regalia will ensure that when required, any items of Crown
Regalia not being utilised by the Crown for the length of their reign
is stored correctly, documented as too its location, and its transportation
to the next coronation event is organised.
•
Basic everyday maintenance of Crown regalia will be the responsibility
of the receipt holder.
•
The Keeper of Regalia will ensure appropriate cleaning materials and
a protocol are provided with each item of regalia at the beginning of
each reign.
•
The Keeper of Regalia will also ensure a copy of the protocol will be
available at all times on the website (cf appendix B).
8.1. Maintenance of the Crown Regalia
•
Maintenance is defined as work carried out which is either preventative
(such as the checking and tightening of rivets, restringing peals etc)
or cosmetic, e.g. cleaning. Minor repairs such as stitches on the cloaks
of state will also be considered maintenance.
•
All Crown regalia will be returned to either Keeper of Regalia or one
of the listed craftsman (whichever is closer to the then crown) for maintenance
once per year.
•
Annual maintenance of all Crown Regalia will occur between the period
of Yule or the last royal visit for the calendar year and the 12th Night
investiture.
•
Photographic and written report of each piece of Crown Regalia (cf Appendix
A) before AND after maintenance will be completed and logged (cf Regalia
Log books) by either the Keeper of Regalia and/or the listed craftsman
(cf Appendix D).
•
Any maintenance required will be itemized including:
o quote for time;
o quote for labour; and
o quote for materials used.
•
All quotes will be submitted to the keeper of Regalia BEFORE it is undertaken.
The keeper of Regalia will be responsible for the decision as to where
and what maintenance can be carried out.
•
Annual maintenance WILL be carried out by a listed craftsperson during
the period allocated OR when required.
•
Where time and funds are not immediately available for the work required
on a particular piece, arrangements must be made with the outgoing and
incoming royalty to ensure that either:
o The Item of Crown Regalia is available for use where essential and
then returned for completion; and
o An alternative piece is made available for the period if required.
•
The Keeper of Regalia will organise payment of maintenance costs to the
appropriate craftsperson.
•
The Keeper of Regalia will organize the return of the required Regalia
to the 12th night venue.
•
The Keeper of regalia will provide an emergency protocol with relevant
information, proformas and contact details to be followed should something
occur to the Crown Regalia as for example. lost in transit, damaged beyond
wearing, missing pieces etc.
8.2 Repair of the Crown Regalia
•
A repair is defined as a major work to the item. eg replacement of lost
stones and pearls, removal and repair of structural damage.
•
Photographic and written reports for every repair (cf Appendix C incident
proformas) before AND after the repair will be completed and logged (cf
Regalia Log books) by either the Keeper of Regalia and/or the listed
craftsman (cf Appendix D).
•
Any repairs required will be itemized including:
o Quote for time;
o Quote for labour; and
o Quote for materials used.
•
Where Repairs are within acceptable limits, the repairs WILL be carried
out by a listed craftsperson.
•
The Keeper of Regalia will be responsible for the decision as to where
and what repairs can be carried out and whether an Emergency meeting
of the Council of Regalia is required (cf 5.2 Emergency meeting).
•
If the quotes or repairs are considered to be beyond the worth of the
Items replacement value, by knowledgeable Craftsman and the Keeper of
Regalia, an Emergency Council Regalia will be called and the Regalia
Item treated as Retired and replaced (cf 9.0 Replacement of Kingdom Regalia).
•
Where time and funds are not immediately available for a particular piece,
arrangements must be made with the current royalty to ensure:
o Regalia item is stabilized and made available for use where essential,
and returned for completion; or
o A temporary replacement is found and used.
•
The Keeper of Regalia will organize the substitute Regalia piece, including
payment, transportation, suitable storage facilities and Retirement (cf
8.4. Retirement of Crown Regalia) when the original Regalia item is restored.
•
The Keeper of Regalia will inspect the repairs and if satisfactory, organise
for the payment of repairs costs to the appropriate craftsperson.
•
The Keeper of Regalia will organize the return of the required Regalia
to the Crown.
•
The Keeper of Regalia will submit a full report of the repairs, including
the reports from the craftsman, to all members of the Council of Regalia.
•
The Keeper of Regalia will organise the raising of funds for the repair/replacement
of the regalia item as directed by the council of Regalia i.e. payment
is not too be funded from the Keeper of Regalia budget.
8.3. Loss of Crown Regalia
•
Where Crown Regalia items are lost or stolen, the Crown will notify both
the appropriate mundane authority and the Keeper of Regalia.
•
The Keeper of Regalia will call an Emergency meeting of the Council of
Regalia to determine interim course of action.
•
The Emergency meeting will decide:
o a suitable substitute to be used until the item/s are recovered;
o How long before a permanent replacement is made; and
o Who is responsible for the loss and thereby who is responsible for
the payment of a replacement.
•
The Keeper of Regalia, under direction from the Council of Regalia, will
organize the temporary substitute Regalia piece, raising of funds and
payments required, transportation, suitable storage facilities and Retirement
of the substitute (cf 8.4 Retirement of Crown Regalia) on return of the
original/replacement of the Regalia item.
•
The Keeper of Regalia will be responsible for liaising with the crown
and reporting the outcome of the incident to the next council of Regalia.
•
If the original item of Regalia is not returned within the period of
time determined by the Council of Regalia, the Item will be considered ‘Lost’.
•
The Keeper of Regalia will, under direction from the Council of Regalia,
then organize the Replacement Regalia item (cf 9.0 Replacement of Crown
Regalia), including raising of funds, quotes, payment, transportation
and suitable storage facilities.
•
All reports and relevant information to the ‘Loss’ of the
regalia item and the resolution will be logged (cf Regalia Log books)
and retained by the Office of Keeper of Regalia.
•
8.4. Retirement of Crown Regalia
•
The Council of Regalia will retire items of Crown regalia when:
o The item can not be repaired; and
o No longer meet the requirements of the Kingdom Crown Regalia.
•
The Council of Regalia will decide whether the retired piece:
o To be recycled, parts or whole, into the successor piece;
o Private auction to raise funds for the successor pieces; and
o Stored with the Historian.
•
Council of Regalia will also determine the fate of retired substitute/temporary
Regalia items. This may include:
o Storage for use at a later date as a temporary Regalia item;
o Recycling into a successor piece; and
o Private auction to raise funds for the successor pieces.
•
The Keeper of Regalia will report all the information pertaining to the
retirement of the item, the final location of the retired Kingdom regalia
items, update Regalia Logs (cf Regalia Log books), website and regalia
history.
9) Replacement of Crown Regalia
• The Keeper of Regalia will request a meeting of the Council of Regalia when a replacement item of Crown Regalia is required or at the request of the Crown.
9.1 Parameters
•
The Council of Regalia will determine:
o Design parameters of the item based on the original regalia design
motifs (cf Appendix E);
o Potential Maintenance and transportation issues (cf regalia log books);
o Amount of material from the former item to be incorporated into the
new item;
o Materials;
o Time; and
o Budget.
9.2. Process of replacement
•
The Keeper of Regalia, under the direction of the Council of Regalia,
will put too tender the design and manufacture of the Replacement Crown
Regalia item which has been Retired or Lost.
•
The Keeper of Regalia will be responsible for raising the funds for the
replacement Crown Regalia item including:
o Donations from the Kingdom and Kingdom groups including Baronies, Shires,
cantons, and colleges;
o Private donations from individuals within the Kingdom; and
o Auction of the Retired Crown Regalia item.
•
The Keeper of Regalia will be responsible for collecting all tenders
(including quotes, reference materials etc) and presenting these to the
Council of Regalia.
•
The Council of Regalia will consider and choose the most appropriate
tender.
9.3. Creation procedure
•
The Keeper of Regalia will, under direction from the Council of Regalia
organize acquisition and installation of the replacement including:
o Liaising with the craftsman and updating the council where required;
o Payment of the craftsman;
o purchase of suitable storage/transportation carriers;
o transportation to the Crown;
o maintenance protocols and cleaning equipment;
o appropriate impediment; and
o update of the Handbook and web site.
•
The Keeper of Regalia will retain and report all the information pertaining
to the replacement of the Regalia item including:
o Design process;
o Budget. cost, labour, materials, time;
o update Regalia Logs (cf Regalia Log books);
o update website including images, and the purpose and use of the piece;
and
o Update Regalia history as to the original piece and the new.
10) Addition of Items to Crown Regalia
• The crown may at any time request a new (additional) piece of regalia be added to the Crown Regalia.
10.1. New Crown Regalia
•
It is the responsibility of the Council of Regalia to decide whether
the Kingdom needs the item, what its purpose will be, and how it will
be incorporated with the other regalia items including when and where
it is used and what ceremony.
•
The Council will also decide whether can afford the purchase and maintenance
of an additional Crown Regalia item.
•
The creation of a New Regalia piece will be treated as for Replacement
Regalia item (Section 9).
•
The Keeper of Regalia will be responsible for submitting a formal request
to add the new piece of Regalia into the role of Crown Regalia.
•
The Keeper of Regalia will collect and retain all information pertaining
to the creation and implementation of Additional Regalia item, update
Regalia Logs (cf Regalia Log books), website and Regalia history.
10.2. Donations to Crown Regalia
•
Items displaying the Kingdom device, which are gifted to the King and/or
Queen, are NOT Kingdom Regalia or Impediment (cf section 3.4).
•
Where items with the Kingdom of Lochac Device are donated to the Kingdom
with intent to becoming Crown Regalia:
o The keeper of Regalia will be responsible for collecting and presenting
the information regards the valuation of the item, the ongoing costs
of maintenance and providing the protocols for maintenance; and
o The Council of Regalia will be responsible for determining:
•
whether the item is appropriate to the Kingdom of Lochac Crown Regalia,
what its purpose will be and how it will be used;
•
whether the Kingdom can afford to maintain the item; and
•
whether the Kingdom has the skills base for the maintenance of the item.
•
If the Council of Regalia agrees, the donated item will be included in
the Kingdom of Lochac Crown Regalia and treated as a ‘Replaced’ item
where applicable (cf Section 9.3).
11) Listed craftsperson guidelines
•
The list of craftsman are not warranted or rostered officers as defined
by Kingdom law.
•
A listed craftsperson is an:
•
Individual with the appropriate skills, knowledge and access to the necessary
tools for maintenance and repairs of Kingdom regalia items, who is willing
to aid the Kingdom in this manner.
•
The craftsperson will be willing to take responsibility for the Crown
regalia item while in their care, including the return of the Item within
the agreed period.
•
The craftsperson will provide a detailed quote for the maintenance (including
labour, parts and consumables) of the item.
•
The craftsperson will liaise and appraise the Keeper if any changes from
the quote are required.
•
The craftsperson will provide a full report of all work carried out.
•
Note. One individual will not be able to care for all types of Kingdom
regalia. Therefore Regalia Items will need to be sent to different people
for annual maintenance and The Keeper of Regalia will be responsible
for selecting the appropriate craftsperson to carry out the work (cf
11.1-11.3).
•
The Keeper of Regalia will organize prompt payment of the work carried
out on the regalia item.
•
The Keeper will collate the reports, quotes and receipts and update the
Regalia Maintenance/Repair logs to reflect the work done.
•
The Keeper of Regalia will maintain a current list of suitable and willing
craftsperson’s, updated annually, including information as to the
skills, contact details and location (cf Appendix D).
11.1. Crowns, Coronets, Rings and Chains
These items are best served by a professional jeweler, preferably one
who has handled regalia such as ecclesiastical, masonic, bridal or
re-enactment jewellery, or is skilled in conservation of precious metals
and stones.
11.2. Mantles
The mantles should be returned to the members of WCOB. this will require
liaising with the guild master to organize a suitable willing individual
in geographical proximity.
11.3. Sword of State
The Sword of State ideally should be serviced by a blade smith or a metal
smith used to working with large metal items e.g. armourer.
Keeper of Regalia is responsible for:
12.1. Maintenance of Kingdom Award tokens
•
Stocks of the Kingdom award tokens and tracking logs.
•
Supply of Kingdom award tokens to Royalty.
•
Supply of Kingdom award token to a member of the populace where appropriate
documentation or as directed by the Crown.
•
Store an original of each Award token for reference.
•
Maintain and update website information with new incarnations of the
award tokens.
12.2. Acquisition of award tokens (i.e. restock)
•
New stocks are to be ordered when current stocks drop to ~ 10 depending
on the rate of use by the crown and lead time for production.
•
Where the original master for a token is not available another token
design based on the original design guidelines for the token will be
tendered to the Council of Regalia (appendix E) by the Keeper of Regalia.
•
The Council for Regalia will determine:
o The final design;
o Materials e.g. pewter, gilding, silver; and
o Budget.
•
The Keeper of Regalia under the direction of the Council of Regalia will:
o Secure the intellectual property, unless specified and agreed upon
by the Council of Regalia;
o Pay for the creation of a Token Master, to be held by the Keeper of
Regalia as part of the Award Impediment;
o Pay for a supply of the Award token;
o Transportation of a supply of the award to the Crown; and
o Update of the Handbook and web site as to the purpose of the new Award
and its appearance.
12.3. New Kingdom Award tokens
•
The Crown may at any time request addition of a new Kingdom award.
•
It is the responsibility of the Council of Regalia to determine whether
the Kingdom can afford the purchase and maintenance of the Kingdom award.
•
The Council for Regalia will determine:
o The specific purpose of the award;
o Design motifs;
o Materials e.g. pewter, gilding, silver; and
o Budget.
•
The Keeper of Regalia will put too tender the new Kingdom Award token
design, collect and present the tenders to the next Council of Regalia
meeting.
•
The Council for Regalia will determine the winning tender.
•
Keeper of Regalia under the direction of the Council of Regalia will:
o Secure the original intellectual property, unless specified and agreed
upon by the Council of Regalia;
o Pay for the creation of a Token master;
o Pay for a supply of the Award token;
o Transportation of a supply of the award to the Crown;
o Update of the Handbook and web site as to the purpose of the new Award
and its appearance; and
o Submit the appropriate documentation for the new Kingdom Award to the
appropriate officers.
•
All information to be displayed on the website is to be passed to the
Lochac webminster with appropriate instructions as too location etc with
limited input as regards the appearance of the web page.
•
The webmaster is responsible for maintaining the stylistic aspects of
the Kingdom of Lochac web pages.
•
Webmaster also has the right to refuse to include images or information
that is inappropriate to the Kingdom of Lochac website
13.1. Maintenance of web site
•
The Keeper of Regalia and deputy will maintain and update the Regalia
web site information.
13.2. Maintenance of PDF’s and links
•
The keeper and deputy will maintain and update any links and information
provided in the PDF’s e.g. handbook and appendices.
•
NB parts of Appendix A and Appendix D, and any information which directly
indicate the cost of regalia and/or names and addresses will NOT be displayed
on the web site.
Suggestions and comments should be sent to the Kingdom Webwright.