Stormhold Council Meeting
for twelfth June 2007 ( June AS XXXXII )
Kensington Community Centre 18 Anthony street Kensington
Summary of Decisions
* Decision * - Rodrigo to be the minute taker.
* Decision * - The council accept the May minutes.
* Decision * - That the barony change its nominal operating account to the Westpac Bank and that an additional high interest Internet access account at the Westpac Bank be opened for the purpose of generating extra income.
* Decision * - Reaffirm that the account to be changed when a new Reeve is installed.
* Decision * - That baronial officers and others attending baronial council meetings where there is a fee to attend the venue are required to pay the nominal fee.
* Decision * - That the Barony build a new Baronial Pavilion.
Summary of Actions
>> Action - That various design options be explored, and a review of the design process to occur each meeting until the new design is accepted.
Meeting commenced at 7:30 pm.
Attending
Jenna, (A&S)
Sara Van Den Hove, (Baroness)
Sarah,
Allisdair, (Seneschal)
Gilligan, (Seneschal of St Barts)
Rodrigo of Abbotsford, (Baron)
Thorfinn, (Webscribe)
Villana, (Chronicler)
Meadth, (Constable)
Rauf Le Brouwer
Minutes
* Decision * - Rodrigo to be the minute taker.
Accepance of Previous Minutes
No Business Arising
Actions reviewed and accepted.
* Decision * – The council accept the May Minutes.
Agenda Items
Change of Banking Practices
The meeting heard of several different types of Bank account including Internet Accounts from Sara.
Mention was made of Internet Access accounts available with a dual signature from Westpac.
Discussion of various current banking proceedures for Stormhold.
* Decision * - That the Barony Change its nominal operating account to the Westpac Bank and that an additional high interest Internet access account at the Westpac Bank be opened for the purpose of generating extra income.
* Decision * - Reaffirm that the account to be changed when a new reeve is installed.
Discussion of a proposal to increase the number of signatories that could sign cheques for the purpose of assisting disbursement of operating expense payments. Mention was made that up to six signatories be considered. A distribution of signatures by office held and/or by geographical location was proposed.
If signatory by Office:
Baron or Baroness
Seneschal
Reeve
A&S
etc
By Geographical Location
Inner Melbourne
Eastern Stormhold
Western Stormhold
Sunbury area
Cairn Fell
Etc.
Fee Paying by Officers
Payment of Fees. Discussion review of recent Email List discussions pertaining to the proposal by Gilligan that Officers be waived the burden of paying fees to attend the baronial council meeting when it occurs at a venue where attendence fees are levied.
* Decision * - That Baronial Officers and others attending Baronial Council Meetings where there is a fee to attend the venue are required to pay the nominal fee.
Baronial Pavilion
Proposal By Villana To replace the Baronial Pavilion.
Discussion of the current pavilion including its inadequacies. Mention was made of the following:
Mouldiness making the use of the pavilion unpleasant,
stretched canvas making secure erection doubtful,
Difficulty in erecting the pavilion.
Instability in strong winds.
General fatigue of the pavilion.
Broken Poles
Stigma associated by select members of the populace to the pavilion due to failure and collapse during a recent demonstration/event.
Discussion of replacement options including
The purchase of a commercially available replacement.
Making our own.
* Decision * - That the Barony design and build a new Baronial Pavilion.
Action - That various design options be explored, and a review of the design process to occur each meeting until the new design is accepted.
Other Business
Discussion of the Baronial Pavilion ensued. The meeting continued discussion after the formal close of the meeting for various designs including:
i/ Large double bell
ii/ Cloth of Gold.
No other Business
Meeting Closed at 8:15pm
